Industry: Wholesale & Retail Trade
Job category: Admin, Office Support and Services
Location: Cape Town
Contract: Permanent
EE position: No
Brand: Clicks Group Services
Introduction
Overview: To efficiently execute and coordinate all office administration duties, communication and correspondence, with stakeholders in order to provide the necessary support to the Group Head of Corporate Affairs in a professional and confidential manner.
Job description
Purpose and Objectives:
•To effectively plan and organise schedules and diaries.
•To execute all arrangements in a manner enabling the efficient functioning of theoffice.
•To provide general office administration on time and efficiently.
•To provide lines of communication/correspondence with all stakeholders that iseffective and professional.
•To ensure the safekeeping and confidentiality of all documents.
•To provide excellent customer service at all times.
•To provide support to line managers as and when required.
•To prepare PowerPoint presentations and other documents as and when required.
•To co-ordinate, book and arrange travel as and when required.
Minimum requirements
Job Related Skills:
- Prioritising
- Interpersonal skills
- Excellent verbal and written communication
- Highly proficient in English
Education:
- Matric / Grade 12 (essential).
- Proficient in MS Outlook, Word, Excel, PowerPoint (essential).
- At least 5 years secretarial service to an executive manager (essential).
- Experience in office administration (essential).
- Diploma in administration or relevant qualification.
- Experience in SAP on-line purchase order process.
- Experience with on-line travel bookings.
Job Related Competencies:
- Planning and organising.
- Deciding and initiating action.
- Writing and reporting.
- Coping with pressures and setbacks.
- Following instructions and procedures.
- Delivering results and meeting customer expectations.
- Attention to detail.
- Valid driver’s licence.
- Problem-solving skills.
- Ability to persuade and handle conflict.
- Professional approach.